Volunteers & Employment

Office Administrator Job Description

Organization:

The Central Wisconsin State Fair was founded in 1903 with the mission to provide the City of Marshfield, Wood County, and Central Wisconsin with a regional fair that both educates and entertains the public.

For more information about CWSF, please visit www.centralwisconsinstatefair.com.

Position Summary:

Under the direction of the Executive Director, the Office Administrator will serve on the leadership Team of the CWSF to provide administrative oversight and support. The fair aims to provide an educational, entertaining, and family-friendly event every August while also supporting groups to provide a space to hold various other events throughout the year. Duties will include general office operations, social media and website management, and event management.

Areas of Oversight and Operational Responsibilities

• Office Operations
  • Serve as the first point of contact for all clients at the CWSF fairgrounds
  • Produce and distribute correspondence
  • Designs and implements office policies by establishing standards and procedures; maintaining organized records; measuring results against standards; making necessary adjustments.
  • Process incoming payments
  • Helps to oversee and manage winter storage rentals, non-fair event contracts, and fair contracts and scheduling.
• Fair Functions and Duties
  • Work with Executive Director for the sponsor program, annual campaigns, and any new concepts
  • Track and send acknowledgments for all donations in a timely fashion
  • Serve as the contact for the fair associations key events and any new concept
• Social Media Management
  • ^{Oversees and works closely with management and Box Office provider, SaffireTix, to produce and promote ticket sales prior to and during the fair.}
  • Oversees the development of the Central Wisconsin State Fair website & social media pages.
• Campground & Facility Rental
  • First point of contact with clients to determine the right space based on the event
  • Generate building rental contracts and event information forms
  • Control master calendar for the facility with weekly updates
  • Implements all policies and procedures concerning the campground; including managing camping reservations

**The duties and responsibilities described above are not a comprehensive list. Additional tasks may be assigned from time to time as the scope of the job may change as necessitated by business demands.

Qualifications

• Experience in secretarial or office administration
• Must be proficient in Microsoft office software
• Must have Fair experience or knowledge
• Strong organizational skills with the ability to multi-task and prioritize work are required
• Attention to details, excellent communication skills and problem-solving skills are a must
• Must be willing to familiarize themselves with nonprofit management
• Excellent judgment and creative problem-solving skills including negotiation and conflict resolution skills
• Strong conviction to work in a team setting with diverse groups of people
• Self-reliant, good problem solver results-oriented.
• Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives

Competitive Pay based on experience